Official/No Fee Passport Application Procedures
Passport applications are accepted at the Joint Reception Center (JRC), Passenger Travel Office every Monday and Tuesday. The Passport Agents hold two acceptance briefs on the prescribed days; our first acceptance brief begins at 0800, the second brief begins at 0900. There’s no need to call prior to attending the brief; our process is not “first come first serve”, we assist every customer accordingly. All applicants must be on Orders to obtain an Official/ No Fee passports. Applicants must also provide the requirements listed below the day they attend the brief. The passport application requirements will be separated by Unit Deployment/ TAD and Permanent Change of Station.
Turnaround time for passports is 6-8 weeks. Turnaround time for Visas is 3-4 weeks.
Recommend you apply as soon as possible. AS OF 8 AUGUST 2011 ALL PASSPORTS MUST BE SIGNED IN ORDER TO OBTAIN A VISA.
PERMANENT CHANGE OF STATION (PCS) REQUIREMENTS
THE PASSPORT APPLICATION may be a DS-11 for first time applicants, OR a DS-82 for renewal of a passport.
- If your child is under the age of 16 and was previously issued a No-fee passport, ensure you submit a DS-11 with the previously issued passport.
- If you are providing a DS-82, you must submit your most recent passport.
- Please notify the passport Agent if a biological parent of the child that is listed on his or hers birth certificate will not be present. Additional information will be required.
- If you are providing a DS-11 or DS-82 with the 2D Bar code on the top left corner, no pen changes can be made to this form once printed.
- If your previously issued No-fee passport was LOST or STOLEN, you must submit a DS-11 and DS-64.
Applications are found in the TRAVEL.STATE.GOV website.
THE DD FORM 1056. This form can easily be obtain through google, however, in order to obtain one with the Passport Agents information, please click on either link below:
- DD FORM 1056 AGENT HENNING.pdf (SSgt)
- DD FORM 1056 AGENT SERNA.pdf (Cpl)
- THE DD FORM 1056 MUST BE TYPED, NOT HAND WRITTEN, AND NO PEN CHANGES.
PROOF OF CITIZENSHIP. (Only one is required)
- Original Birth Certificate or Naturalization Certificate if the applicant is a Naturalized citizen.
- Tourist or previously issued No-fee Passport
- Certified true copy ONLY issued from the State Vital Records office.
- Consular Report of Birth Abroad
**Passport applications cannot be accepted without one of the above**
THE FOLLOWING LIST WILL NOT BE ACCEPTED AS PROOF OF CITIZENSHIP:
- Photo Copies of any of the forms/ passports listed above.
- Certified Copies from Legal.
- Abstract of Birth.
- Puerto Rican birth certificates issued before July 1, 2010.
- Hospital birth documents.
- Birth Cards.
IDENTIFICATION. Copy of Military ID Front and Back.
- A Copy of the Sponsors Military ID must be placed in EACH application.
- Non-sponsor parents must provide a copy of their Dependent ID in EACH application.
- Minors under the Age of 16 do not have to provide a Copy of their Dependent ID.
PROOF OF NAME CHANGE IF APPLICABLE. Please provide either or.
- Original Marriage certificate that bears the legal name change.
- 1 Certified Copy of The Court Order with raised seal, date, and Judge’s signature.
ORDERS
- 1 Copy of the Sponsors WEB Orders must be placed in EACH application.
- If you are a Marine, please provide a copy of your RED from MOL in each application listing your Dependents.
PHOTOS
- (2) 2”x2” Pictures of EACH applicant must be provided.
Photos can be taken free of charge at Combat Camera, BLDG 9175. Hours of Operation are Monday-Wednesday 0800-1100 and 1300-1530, Thursday-Friday 0800-1100 (858)577-4719. Photos can also be taken out in town for a fee.
**NOTE**
• Photos cannot be taken in a Military uniform
• Must be taken within the past 6 months.
• Cannot have an overbearing smile.
UNIT DEPLOYMENT/ TAD
THE PASSPORT APPLICATION may be a DS-11 for first time applicants, OR a DS-82 for renewal of passport.
- If you are providing a DS-11 or DS-82 with the 2D Bar code on the top left corner of the first page, no pen changes can be made to this form once printed.
- If you are providing a DS-82, you must submit your most recent passport.
- If your previously issued No-fee passport was LOST or STOLEN, you must submit a DS-11 and DS-64.
Applications are found on the TRAVEL.STATE.GOV website.
DD FORM 1056 This form can easily be obtain through google, however, in order to obtain one with the Passport Agents information, please click on either link below:
- DD FORM 1056 AGENT HENNING.pdf (SSgt)
- DD FORM 1056 AGENT SERNA.pdf (Cpl)
- THE DD FORM 1056 MUST BE TYPED, NOT HAND WRITTEN, AND NO PEN CHANGES.
PROOF OF CITIZENSHIP (Only one is required)
- Original Birth Certificate or Naturalization Certificate if the applicant is a Naturalized citizen.
- Tourist or previously issued No-fee Passport
- Certified true copy ONLY issued from the State Vital Records office.
- Consular Report of Birth Abroad
**Passport applications cannot be accepted without one of the above**
THE FOLLOWING LIST WILL NOT BE ACCEPTED AS PROOF OF CITIZENSHIP:
- Photo Copies of any of the forms/ passports listed above.
- Certified Copies from Legal.
- Abstract of Birth.
- Puerto Rican birth certificates issued before July 1, 2010.
- Hospital birth documents.
- Birth Cards.
INDENTIFICATION. A Copy of Military ID Front and Back.
- It must be a legible copy. It cannot be too light or too dark. The passport agent must be able to identify the Marine.
PROOF OF NAME CHANGE IF APPLICABLE. Please provide either or.
- Original Marriage certificate that bears the legal name change.
- 1 Certified Copy of The Court Order with raised seal, date, and Judge’s signature.
ORDERS
- Signed orders given to the Marine/ Sailor from the S-1.
- Ensure the subject line in the endorse letter says: OFFICIAL TRAVEL ORDERS ICO: THE MARINES FULL NAME/ EDIPI/ MOS/ USMC.
**Orders Template**
PHOTO.
- (2) 2”x2” Pictures of EACH applicant must be provided.
Photos can be taken free of charge at Combat Camera, BLDG 9175. Hours of Operation are Monday-Wednesday 0800-1100 and 1300-1530, Thursday-Friday 0800-1100 (858)577-4719. Photos can also be taken out in town for a fee.
**NOTE**
• Photos cannot be taken in a Military uniform
• Must be taken within the past 6 months.
• Cannot have an overbearing smile.
All applicants 16 years of age or older must appear in person with identification.
Public Law 106-113 requires that either parents or legal guardians appear in person before a passport acceptance agent and both must, under oath, sign the passport application for a child under the age of 15. There will, however, be circumstances when only one parent or no parent is available to apply for the child. Following are guidelines for each case.
BOTH PARENTS ARE AVAILABLE TO APPLY
When both parents or legal guardian(s) are available and able to appear in person to apply for the passport for the minor, they must be able to establish three things:
Their own identity. Parents or legal guardian must present one of the following:
· Valid Military ID Card
· Valid Driver’s License
· Valid US or foreign passport with recognizable photo
· Naturalization Certificate or Certificate of Citizenship
· Alien Registration Card issued by the Immigration and Naturalization Service
Their relationship to the child. The document submitted must show the names of the parents.
· Certified US Birth Record
· Certified Foreign Birth Record
· FS-240 Report of Birth Abroad
· DS-1350 Certification of Birth Abroad
· Adoption decree (must show adoptive parent’s names)
The child’s US citizenship. One of the following documents must be submitted for the child.
· Certified US Birth Record
· FS-240 Report of Birth
· DS-1350 Certification of Birth Abroad
· Naturalization Certificate
· Previous US Passport
ONLY ONE PARENT IS AVAILABLE TO APPLY
The parent who appears in person must submit documentation to explain the absence of the other parent. One parent may sign the application if he/she can provide one of the following.
· Death Certificate of the other parent
· A notarized, signed statement (DS-3053) from the absent parent consenting to the issuance of a passport for the minor.
· The child’s certified Birth Record (US or foreign) which lists only the name of the parent making the application for the minor
· The child’s “Report of Birth Abroad” or “Certification of Birth Abroad” which lists only the name of the parent applying for the passport
· A court order granting sole custody to the parent who is making the application and which does not contain restrictions on the minor’s travel
· An adoption decree which lists the name of only the parent making the application.
· A judicial declaration of incompetence of the absent parent
· A copy of the commitment order or other comparable document for the incarcerated parent
If none of the above documentation is available, the parent who is applying for the passport must submit a non-notarized signed statement explaining why he/she cannot obtain the consent of the absent parent.
NO PARENT IS AVAILABLE TO APPLY
When there is no parent or guardian available to submit the application for the minor, then the person who applies for the child must appear in person with a NOTARIZED written statement or affidavit from either parents or custodial parent(s) authorizing him/her to apply for the passport of the minor. When the statement or affidavit is only from one parent, then evidence of sole custody must also be submitted.
SIGNING THE APPLICATION
When both parents (or both legal guardians) submit the application for the minor, the parents or guardians both must sign the application on the line in Item 21 of the DS-11 which is marked “Applicant’s Signature – Age 16 or older”. Until revised application forms are available, please follow this procedure.
EXPEDITED PROCESS
Special attention should be given when requesting expedited service. All requests for expedited passport services must be in writing and include a detailed justification. The request must be signed by a General Officer (GO) or a Senior Executive Service (SES) equivalent. In the absence of a GO or SES member, the organization Commander is authorized to sign the letter of expedite. Requests for expedited services must include validation (copy of travel orders and flight itinerary) that the traveler has actual plans to travel to a country requiring the use of an Official or Diplomatic passport, in accordance with the DOD Foreign Area Clearance Guide. https://www.fcg.pentagon.mil/. These procedures apply to passport applications only; not to visa application.
**Expedited Template**
Visas
Many countries have visa requirements for official or diplomatic passport holders that are greater than the requirements for regular (fee) passport holders. Please refer to the link blow when inquiring Visa requirements based on the Country you are visiting.
https://passportmatters.hqda.pentagon.mil/Requirements/Visas.aspx
Address:
Passport Facility
TMO Code 5KF2
BLDG 2258
San Diego, CA 92145
Phone:
Commercial: 858-577-1298/ 1303
DSN: 267-1298/ 1303
Agents Email:
SSgt Henning, Jackeline (Jackeline.Henning@usmc.mil)
Cpl Serna, Alfredo (Alfredo.Serna@usmc.mil)